Effective July 1, 2023, every new subaward/subgrant administered by the Kentucky Justice and Public Safety Cabinet (JPSC) Grants Management Division (GMD) will be executed through a Memorandum of Agreement (MOA) contract document in eMARS, the Commonwealth's official accounting system. Following award notification, a GMD representative will coordinate the submission of required MOA documents with subrecipients.
Submission Requirements
| Document | Requirements |
| MOA signed by Agency Representative or Designee | All Contractors |
| 501(c)(3) IRS Determination Letter | 501(c)(3) Only |
| Affidavit for Bidders, Offerors, and Contractors | 501(c)(3) Only |
Important Reminders
- Contract documents may only be signed by the Agency Representative or an authorized designee.
- All signatures must be handwritten. No electronic signatures will be accepted.
- The Affidavit for Bidders, Offerors, and Contractors must be notarized.
- Submit all contract documents electronically to the Grants Management Division by the specified deadline to avoid delays in the project start date.
- No expenses incurred before the finalization of the MOA in eMARS will be eligible for reimbursement.
Related Documents
GMD Subaward Contracts: MOA Process Presentation Slides
Sample Affidavit
Sample Memorandum of Agreement